In the pursuit of innovation through procurement, cities face a spectrum of barriers. In this extract from the PROCEDIN’s whitepaper, we delve into the strategies and enablers identified by procurement leaders, determined tackle the lack of capacity of public buyers, and facilitate the implementation of Procurement of Innovation (POI). 

Tackling the Lack of Capacity through Strategies for Efficiency

     1.OUTSOURCING ROUTINE PURCHASING

Recognizing the time constraints, it is sensible to opt to outsource purchasing via different departments. Valuable time can be saved for more intricate procedures.

2. AUTOMATION/DIGITALILZATION

Introducing further automation or digitalization, exemplified by the Dutch dynamic purchasing system (DAS), can alleviate time constraints and streamline complex procedures.

3. COLLABORATION IN JOINT INITIATIVES

Engaging in joint initiatives at various levels proves effective, especially in sharing resources and overcoming capacity constraints.

4. PLANNING TOOLS

Planning tools are emphasized by various interviewees, aiding in assessing innovation suitability, maintaining oversight of upcoming procurements, and transitioning towards a programmatic approach to purchasing planning.

Addressing the Lack of Capability via Build-up of Skills and Knowledge

     1.INCREMENTAL APPROACH TO POI

Recognizing the complexity of POI, cities need to advocate for an incremental approach, making it more accessible and lowering the learning threshold for those hesitant to change.

2. EUROPEAN FUNDED TRAINING INITIATIVES

European funded initiatives like PROCEDIN, BUILD, ICLEI training, or the Urban Agenda Partnership for Innovative and Responsible Public Procurement offer free or low-cost training, enhancing the capability of procurement practitioners.

3. LEVERAGING TOPIC EXPERTS

Seeking advice from topic experts, such as those specializing in energy, circularity, or sustainability, helps alleviate capability burdens and identify innovative opportunities.

4. FLEXIBLE TEAM ROLES

Demonstrating flexibility by aligning team roles with individual interests, allows team members to focus on areas like sustainability. Thereby, it contributes to promoting capability enhancement.

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